Is NAV property management software worth the investment?

Data: 2021.04.29

When it comes specialized software solutions, property management is an area where they are immensely useful. One particular piece of software that’s often tailored to the needs of property managers is of course, the famous Microsoft Dynamics NAV property management software. It has a multi-faceted and super versatile base interface that can be adapted and tailored to your needs. There are a whole lot of benefits that the integration of this software can bring, so we’ll try to give a short overview of whether this software is worth the investment or not.

Microsoft Dynamics NAV property management software offers a familiar feel

It’s often the case that specialized software is hard to curb and requires hours upon hours of staff training before it can be completely implemented into your day-to-day operations. NAV software is different in that regard because it’s developed on top of the all-familiar Microsoft suite which we all know from the office apps like Excel, Word, PowerPoint, etc. This fact means that the app, albeit all-new and unique, will have a familiar feel to the programs that we all know and use. In business, that’s a great benefit to have because you can rely on your staff to quickly gather their bearings and hit the ground running.

Layouts, interface, locations of tools and other functionality bears resemblance to other Microsoft programs, meaning that your organization will have an easier time trying to implement it. Furthermore, Microsoft Dynamic NAV for property management can be further developed and modified to your needs. Microsoft partners in software procurement can adapt the software to suit your needs and preferences. If need may be, they can even introduce some new modules, just for you!

With NAV software you can improve exchange of information with clients/tenants

If you’re a company that rents out multiple units of commercial and/or particularly office space, you have to have efficient means of communication with your clients, tenants and people that made enquiries. Email correspondence or phone calls would take ages, so pretty much every business prefers automating information and data exchange as much as possible.

For example, NAV property management softwarecan host a dedicated self-service portal for your tenants. You can then publicize news announcements, bill and send invoices to clients, share any useful info and keep the operation smooth and optimized for the foreseeable future.

Communication with dedicated NAV software for property managers is comprised of two parts. The first part is general and periodic information, like invoices, newsletters and general updates. Those are the areas of communication that you can fully automate and only manage a few templates to tailor them to the needs of any individual client. However, when it comes to potential clients, lease contracts, status changes and unexpected turns of events, your software has to be able to offer sufficient support for those kinds of situations as well. Keeping potential clients informed, sending out quotes, getting back to them or delivering reminders is an important part of what the software must be able to do. Luckily, Microsoft Dynamics NAV is able to do just that.

Simple setup with absolutely no down time

When you want to begin using new cornerstone software or transition from one app to another, there’s usually a lot of time necessary in order to finalize the transition. Lucky for you, the MS Dynamics business software (if you choose a reliable Microsoft partner to procure it) will be setup quickly. You won’t have to face increased pressure during the transition and will be able to start using the new real estate project management software at your earliest convenience. The app will be launched in the cloud, meaning that you don’t need any installation or do lot of IT maintenance beforehand.

Licensed software solution providers will help you out during the start, carry out training remotely or in-house, depending on the applicable conditions. Furthermore, the app can be launched with basic functionality to help you hit the ground running faster. Thus, you can plan the addition of extra modules later down the road, without having to lose all of the functionality just because the fact that some supplementary parts aren’t fully ready.

Much more you can do, much less of a paper trail

When you’re managing properties, whether they be commercial, industrial or residential, you are in constant need of documents. From lease agreements, all the way to bills and notices, a lot of paper must be consumed, sent or delivered, archived and logged in order to keep operations running smooth. Luckily, NAV property management software streamlines every operation, related to property management because you can digitalize every piece of information. This means that you can digitally generate, edit, send and have on hand:

  • Lease contracts
  • Reports and detailed analysis
  • Work orders
  • Notices and updates
  • Templates for many docs that you use daily

Send out electronic versions of documents, sign them without ever printing and reduce the administrative workload for your staff.

In addition, the reduction of the paper trail and workload also means that your staff can do much more in less time. For example, property managers can use the Microsoft Dynamics NAV software to track and monitor new leads that are generated by or for your organization. Visualize performance with detailed graphs, find weak or strong points in sales or communication and optimize every single process, related to property management.

Likewise, owners and managers of multiple properties can create units, areas and sub-divide, categorize, group them according to different criteria whilst tracking individual or group changes. Save the alterations to specific or all units, add notes, assign tasks, upload pics, etc. There is just a lot that you can do with high-quality software which makes your and your staffs’ job that much easier yet more efficient at the same time.

Bottom line

We’d like to say that as facts and user-experience both suggest, property management software is definitely worth the cost. The benefits it can bring pays dividends and you cannot overlook that the initial investment helps optimize a lot of business process that would end up costing you a fortune later down the road!