What benefits does office management software bring in?

Data: 2021.03.10

Pretty much every business, regardless of niche and field that they operate in, can find dedicated software solutions to suit their needs. Whether it be amusement parks, SaaS business or more popular options like office management software which allows real estate managers and developers to simplify leasing, speed up maintenance and streamline possibly every single process related to office building management if you pick the software right. So, let’s focus on benefits of such software and see how it can help your business!

Manage every unit how you want it

In real estate, not every unit you own needs the same level of management. Some areas could be rented out to commercial subjects while others are located in industrial parts of town, so leasing to an industry seems like the better choice.

If you make the right decision regarding building management software, you will be able to centralise the management of every single unit without them overlapping with one another and forcing you to make compromises in terms of data tracking and contract management.

Dedicated software management tools for offices allow you to add pictures, notes and store other important information regarding every unit that you manage. So, it’s all about making the right decision in order to have the best solution!

Office management software reorganises maintenance for the better

Common area maintenance, and maintenance-related issues can cause a lot of headaches for building managers. The larger the building, the more problems you might need to deal with, simultaneously. If the software isn’t able to register and store information about maintenance issues, you’re going to have a hard time trying to solve every issue that’s on hand. However, if the manager and the tenants are able to use the software and self-service portals respectively, to report various issues, everything becomes that much simpler. Building managers can use office building management software to track every maintenance process, change the status of requests and have a hands-on approach with employees and third-party solution providers. If such features are unavailable, CAM and other infrastructure maintenance tasks can become a burden due to the fact that you’ll need to decentralise everything, use external platforms for chatting, track everything by hand and just overcomplicate every step of the way.

If one office manager has to file every report, change the status of every task and oversee every little nuance, it can become a huge burden time-wise for them. They won’t get much of anything else done because their main occupation will be these manual tasks. Dedicated software management tools for office buildings allow other participants to make notes, provide entries, change status of tasks and do much more in order to help make work much easier for the office manager.

This way they can focus on the jobs that are of higher priority and ignore trivial tasks that could be done by the person who is looking over it. The ability to collaborate on projects is highly sought after. Every area of business, not just building managers can benefit from granting access to data editing for other parties.

Generating reports, invoices and analytics instantaneously

Building and office managers will collect a lot of data. Thus, the possibility to generate reports and have the tools to access data for analysis is a must-have. Thanks to it, managers can better optimise processes, adjust pricing plans, refine things like advertising strategies to attract lucrative clients and change contracts to have stable revenue streams.

With regards to invoices, if you have multiple tenants, generating monthly or quarterly invoice for every client can become a burden. File after file needs to be created, adjusted and delivered. Thanks to software for real estate managers, land and property owners can create invoices for all properties and locations in an instant. The automation of billing and invoicing reduces the workload for your accountants and managers alike. This also makes things easier for your tenants as they can login to the self-service portal and find invoices to pay. Most advanced software offers multiple delivery methods. You can send a PDF invoice via email or print out paper copies and ship them directly (or do both).

Overseeing every contract and legal nuance

If not done right, legal matters can become a nuisance or even a headache. When you have multiple leased or rented properties, managing contracts with every single client is nothing short of challenging. Both managers and legal teams have to oversee the signing of contracts, updates, renewals, etc.

Thanks to capable office management software, managers can breathe a sigh of relief and reduce the time it takes to create new contracts. Just import branded templates and fill out the data much faster. Sign the forms electronically by using your digital signature and change every piece of information without the fuss of formatting or data validation. Attach documents to dedicated lease contract cards and streamline legal process management.

Office management soft also benefits accountants

One more area of perks that software management tools for offices bring. Your accounting staff can have their hands full trying to generate invoices, send them out to clients, pay bills or make payments for services. Modern software tools for management staff have integrated accounting solutions. Think of it as a 2 in 1 solution for building managers. You can oversee day-to-day tasks as well as properly manage accounting, related to the building. Gaining total control over daily financial operations within the centralised office management software is sort of a dream come true. Instead of spending on many different software solutions, you can control ledgers, inventory, balance, lease payments and every single operation from a single control centre. Allow access to your accounting staff in order to prevent a headache in the future. Otherwise you might have to force labour-intensive and mundane tasks of data transposition and manual transfer from one platform to the other.