Lease contract management software allows to set contract starting and ending dates, assign customer and leased unit, set prices for various services. One contract can include multiple services or lease units. Set up reminders based on contract dates. The system checks on data consistency and completeness, and provides a clear list if anything is missing.
Lease contract management
Easily attach related lease documents to the Lease Contract
Add any scanned documents needed for the contract. Lease contract management software allows using document templates to create a contract straight from the system.
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What can you do with Soft4RealEstate?
Automate processes and increase work performance with features built specifically to meet your property management needs
Property Lease Sales management
Manage your sales pipeline: track and monitor leads and opportunities in the pipeline for all vacant premises, generate reports to visualise information about sales stages, analyse the sales team’s performance and manage communications with existing and potential clients.
Lease unit management
Create a multilevel unit structure and keep track of unit area changes. Add assets to units, upload pictures, floor maps, add notes and save links related to a specific unit or property directly.
Tenant management
Store tenant data: company information, contact information, personal data (as per GDPR requirements), bank accounts. Track due invoices, debts and payments.
Lease contract management
Save time creating lease contracts on your branded templates with all the contract data filled in automatically, set up various pricing rules; add multiple services or lease units to one contract, set reminders on contract expiration date. Attach all the related lease documents to the Lease Contract Card to have all data in one place.
Common area maintenance (CAM) calculation
Control fees for maintenance, heating, water supply, electricity, security etc. Set up meters, track meter readings and save your time on calculating Common Area Maintenance fees based on the rules set up in the system.
Work orders management
Solve property maintenance issues efficiently. Track customer requests and plan your maintenance work, create work orders, set up appointment times and assign them to your employees.
Maintenance management
Create a recurring maintenance schedule (assets inspection, elevator checks, other periodic activities).
Tenant self-service portal
Grant tenants access to the web portal where they can check their contract details, input work orders and track their status, download invoices and see payment history.
Billing and invoicing
Create invoices for the entire properties, or just for specific services/tenants/lease units based on charges calculated. Send out invoices automatically in PDF by email or paper invoices by mail to the tenants.
Property reporting and analytics
Enjoy easy access real time analytical and financial reporting and statistics by territory, building, sites or units as well as detailed rent, lease status, sales and financial reports.
Financial management and accounting
Benefit from integrated financial accounting: create complete building, unit, lease, and tenant records to invoice your clients and manage overdue debts.
No stress and inspiring results. Start achieving results today!
Industries
Select your industry to find out how Soft4RealEstate can simplify your business
Real estate office software
Soft4RealEstate covers all the major needs of the office building management, from property lease and management to the financial accounting. Get realistic forecasts on your vacancies, visual tracking and management of vacant/occupied spaces, automated periodic billing, reminders on expiring lease contracts and much more.
Retail property management software
Overcome the key retail space management challenges: change retail areas with the history on changes kept, build pricing as a percentage of monthly sales/ turnovers and provide more opportunities for self-service for your tenants.
Industrial property management software
Manage warehouses and other industrial spaces efficiently with real estate software – maximize revenue, get better insights on your business and improve your customers’ satisfaction.
Commercial property management software
Run your entire commercial property management business from one integrated platform. Real estate software allows to access real-time data with integrated lease and rent management, financial accounting, document management, reporting and business analysis tools.
University property management software
Manage university campus buildings: student residences, parking lots and on-campus retail spaces: restaurants, cafés, coffee shops, etc. Track occupancy levels, manage lease contracts and charges. Calculate and distribute service prices: CAM, rent, laundry, cleaning or else.
Mixed property management software
Improve your property management operations whether you manage typical commercial and retail property like offices, shopping centres, industrial properties or exclusive properties such as caravans, yachts, parking lots or land plots.
Questions? Need more information? No problem, contact us
Winning Customers' Trust Across the Globe
We are very happy with the Soft4 team, and have never had a problem in working with them and discussing our needs in depth. As our business grows, I believe we will need some more development and support in future – and I feel confident that the Soft4 team will be able to meet all the requirements we might have. Their know-how in both the property management business and technology is a strong side of Soft4.
Chief Financial Officer, StaySthlm, Sweden
Soft4RealEstate makes it possible to systematize lease units, lease contracts, rent prices, etc. Creating monthly rent invoices goes more quickly and we feel more secure that everything is correct.
Financier, E.L.L. Group, Estonia
Before we started using Soft4RealEstate, we kept everything in Excel spreadsheets. It was really time consuming. Now when we`re using Soft4RealEstate, things like calculating management fees are a snap. Now I can`t imagine running our property management division without it.
IT Manager of AKROPOLIS Group, Lithuania
